What is Toki?
Toki is a free AI executive assistant built around meeting coordination: instead of sharing a booking link, you tell Toki who you need to meet, and it emails the other attendees directly, compares everyone's availability, negotiates a mutually workable time, follows up automatically if someone doesn't respond, and sends the finalized calendar invite once it's settled. Beyond scheduling, Toki captures tasks and events from text, voice notes, screenshots, or forwarded emails, and proactively plans a day around deep-work blocks and urgent deadlines.
Key features
- Emails attendees directly and negotiates a meeting time without a booking link
- Automatic, polite follow-ups when an attendee doesn't respond
- Turns voice notes, screenshots, texts, and forwarded emails into calendar events
- Proactively plans the day around deep-work time and urgent deadlines
- Syncs with Google Calendar, iCloud, and Outlook
- Traditional scheduling links are still available as an option, alongside the email-negotiation flow
How to get started
- Sign up at toki.com and connect your calendar and messaging apps
- Tell Toki who you need to meet, or forward it an email thread to coordinate
- Toki emails attendees, negotiates a time, and follows up if needed
- Review the finalized invite once everyone has agreed on a time
Use cases
- Professionals who want to skip the back-and-forth of multi-person scheduling
- Executives who want a free stand-in for parts of a human executive assistant's job
- Turning voice notes, screenshots, or forwarded emails into calendar events automatically
- Teams and families coordinating shared plans across multiple calendars
Toki vs. alternatives
| Tool | How it compares |
|---|---|
| Toki | AI executive assistant that emails attendees, negotiates a time, and sends the invite for you. |
| Otter.ai | Otter.ai transcribes and summarizes meetings you're already in; Toki works before the meeting exists, negotiating the time and sending the invite. |
| Fireflies.ai | Fireflies.ai joins calls to take notes for CRM workflows, it doesn't handle finding a time and inviting people in the first place. |
FAQ
Is Toki free to use?
Toki's plans: Free. Pricing and free-tier limits change over time, so check the official site above for the latest details.
What is Toki used for?
AI executive assistant that emails attendees, negotiates a time, and sends the invite for you.
Who is Toki best for?
Toki is a good fit for professionals who want to skip the back-and-forth of multi-person scheduling, or executives who want a free stand-in for parts of a human executive assistant's job.
What are the alternatives to Toki?
Commonly compared alternatives include Otter.ai and Fireflies.ai, see the comparison above for how they differ.
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FLast updated: 2026-09 · Reviewed by AIKetra editors · How we evaluate tools · Embed a Featured badge